OFFICE RELOCATION MANAGEMENT

In the piece of writing below, a number of points of Office Relocation Management services are covered to highlight the fundamentals of a corporate move that might be a trouble for you and your company.

The office relocation requirements are not the daily activities of a company, and require in depth management and entirely integrated inter-reliant services for working very soon later than the moving to the new site. Some of those required services are listed below:


  •     Survey in the new office (e.g. space calculation, space planning, etc.)
  •     Interior design (e.g. fit out selection and procurement, and construction, etc.)
  •     Design and installation of mechanical, electrical, HVAC, sanitary systems, etc.
  •     Receiving of the permissions,
  •     Disabilities Discrimination Act,
  •     Health and safety,
  •     IT cabling, moving and installation,
  •     Telephone systems,
  •     Move management (e.g. crates, packing and moving, furniture assembly).

All of the necessities must be reviewed in details for setting a consistent budget. Some main cost items are below:


  •     Outsourcing costs (e.g. rental, tax, energy, maintenance, property agents, lawyer fees, insurance expenses, temporary storage charge during the move, etc.),
  •     Fire plan assessment,
  •     Authority permission fees,
  •     Design and fit out expenditures (e.g. interior design, new office fit out acquisition, delivery and installation costs, disposal costs of old office fit out, HVAC, telecommunication equipment and installation costs, IT related expenses, cabling, equipment relocation, equipment upgrade and purchase costs etc.),
  •     Environmental assessment expenses,
  •     Additional security costs during the move,
  •     Marketing campaign expenses for the new office (e.g. announcements, invitations, website updates for the new office address and mail redirection),
  •     Dilapidation expenses for the old and new office (if you made alterations in the office and if your contract necessitates putting the office back to its initial condition),
  •     Energy sources (budgeting for electricity, gas and, implementing the "green" convention for the new office)
  •     Contingency fund (i.e. about 20% of the main budget allotted for relocation, and will be used for funding the changes).


The provider must be eligible for meeting the necessities within the time and budget limits. The target should be maximizing or optimizing the benefits of the moving business and the provider within the project limits so will be the relocation expenditures converted into a smart investment in favour of the moving company in the long term.

We wish that the information above is practical for the long term vision on office relocation management requirements of your business.